For sign and vehicle-wrap shops of 2 to 12 people
Sign shop management software, from proof to install
WrapBay is sign shop management software for small sign and wrap shops that tracks every job from quote to install on one board. Customers approve proofs from a link on their phone, the approval moves the job to production, and your install crew sees only their jobs.
14 days free, no card. From $19 a month after that.
Proof from Bayline Signs
Box truck full wrap
Job 1428 · Vehicle wrap · version 3
Logo moved up on the driver side, phone number in white.
Your name: Dana Henderson
Sign shop job tracking
Six stages, one board, no whiteboard
Drag a card to move it, or let the proof and the install move it for you. Overdue jobs sit at the top of their column, and a designer's board shows only their own jobs.
Quote
1431 · Storefront channel letters
Bayside Dental
Design
1428 · Box truck full wrap
Henderson Plumbing
Awaiting approval
1426 · Window perf graphics
Lola's Tacos
Production
1424 · Van partial wrap
Northside HVAC
Ready to install
1419 · Yard banner set
Rivera Roofing
Installed
1417 · Monument sign panels
Oak Creek HOA
Proof approval software, built in
Four questions, answered without a phone call
Which version did the customer approve?
Today: Scroll the email thread and the texts, and hope the file called FINAL_v3 is the right one.
With WrapBay: Version 3, approved by Dana Henderson on Tuesday at 4:12 pm, on the job page.
Can we print it yet?
Today: Someone remembers seeing a thumbs-up. Or the approval sits unread for two days.
With WrapBay: The approval moves the job to Production the moment the customer taps Approve.
Where am I installing tomorrow?
Today: Five texts with an address, a time, a gate code and a screenshot of the proof.
With WrapBay: One list on the installer's phone: date, arrival window, map link, site contact, approved proof.
Where is the Henderson van?
Today: A walk to the whiteboard, or a phone call to whoever touched it last.
With WrapBay: Its card on the board, in Design, Awaiting approval, Production or Ready to install.
How a job moves
From the first call to the last squeegee pass
Write it up
Add the customer and create the job: a sign, a vehicle wrap, window graphics or a banner, with the vehicle or site, the due date and the quoted price. Assign a designer.
Send the proof
Upload the proof and copy its link into your email or text. The customer opens it on their phone and taps Approve or Request changes. Approval moves the job to Production on its own.
Book the install
Pick a date, an arrival window and the site address, and assign an installer. The install shows on the shop calendar and on that installer's phone.
Close it out
The crew marks the install on site, then done, with a note. The job moves to Installed with the approved version and the install on record.
Install crew scheduling for wrap shops
The right job on each person's phone
- Owner
- Sees every job and price, sets stages, manages customers, schedules installs on the calendar and invites the team.
- Designer
- Sees only the jobs assigned to them, uploads proof versions, sends the link and records answers. Never sees what you charge.
- Install crew
- Sees only their installs: date, arrival window, address with a map link, site contact, notes and the approved proof. Marks on site, done or needs a return trip.
Plans
What a month costs
14 days free with no card, then one of three plans. Paying yearly gets two months free.
| Plan detail | SoloThe owner who designs and installs | ShopAn owner with a designer or two | CrewA shop with an install crew |
|---|---|---|---|
| Monthly | $19 | $59 | $99 |
| Yearly | $190 | $590 | $990 |
| Open jobs | 50 | 200 | Unlimited |
| Logins | Just you | 4 | 15 |
| Proof links and the board | Yes | Yes | Yes |
| Designer logins, prices hidden | No | Yes | Yes |
| Install crew logins | No | No | Yes |
Before you sign up
Questions from shop owners
- How does proof approval work?
- Each proof version gets its own link. You paste it into your email or text, the customer opens it on any phone without an account, sees the proof and taps Approve (with their name) or Request changes (with a note). The answer, their name and the time are saved against that version, so nobody argues later about which one was signed off.
- Is WrapBay full sign shop management software?
- It covers the part small shops lose track of: every sign, wrap and graphics job from quote through design, customer proof approval, production and install, instead of a whiteboard, a spreadsheet and a pile of text threads. It leaves out the estimating and accounting modules of the big sign shop systems.
- Is it vehicle wrap software for designing wraps?
- No. Design the wrap in Illustrator, FlexiSIGN or whatever you use now. WrapBay tracks the job around the design: which version the customer approved, when it goes to print, and who is installing it where.
- Can my install crew see their jobs on a phone?
- Yes, on the Crew plan. An installer signs in and sees only the installs assigned to them: date, arrival window, address with a map link, site contact, notes and the approved proof. They mark on site, completed or needs a return trip.
- Will my designer see what we charge?
- No. Designers see only the jobs assigned to them and never see quoted prices. They upload proof versions, copy the customer link and record approvals that come in by phone.
- Does it replace a sign shop work order template?
- Yes. The job page is the work order: customer, job type, vehicle or site, due date, proofs, install visits and notes, kept up to date by whoever touched it last instead of reprinted.
- Can I bring my customer list?
- Yes. Import customers from a CSV (business name, contact, email, phone, notes) and export them, or your jobs, as CSV whenever you like.
- Is there a free trial?
- Yes, 14 days with no card. After that, pick a plan on the Billing page. Your jobs stay readable and exportable either way.
Your next proof
Still chasing approvals by text?
Import your customers from a spreadsheet, put this week's jobs on the board, and get the next approval in writing.
Updated October 10, 2026. Photos by Erik Mclean, Steve A Johnson, Geri Sakti, Chris revell, Deniz Demirci on Unsplash.